Why SignFlow | SignFlow

The case for SignFlow

Secure signing from
first intake to final sendoff.

Intake forms, consent documents, contracts, and policy acknowledgments — the paperwork clients need to sign before work begins, handled automatically.

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75%+

Of clients prefer digital signing over paper forms¹

Per signing
Plus unlimited documents
& no per-envelope fees

Accounts, apps, or installs needed for your clients to sign your documents

How SignFlow compares

Most e-signature tools were built for one-off contract signing. SignFlow was built for repeatable intake workflows — any business where clients sign before work begins.

Feature	DocuSign	HelloSign	SignFlow
Starting price	$25/mo	$20/mo	$10/mo
Per-document fee	$5+/envelope	Limited sends	None — ever
Multi-document flows	❌ One doc at a time	❌ One doc at a time	✅ Sequential flows
Signer needs account	Sometimes	No	Never
HIPAA-ready	Add-on ($$)	Add-on ($$)	✅ Included
Cloud sync (Drive/OneDrive/Box/S3)	❌	❌	✅ 3 providers
Kiosk / waiting room mode	❌	❌	✅ Built in
Webhooks on every signing	Enterprise only	Enterprise only	✅ Team plan+
Audit trail + IP capture	✅	✅	✅
Self-hostable / white-label	❌	❌	✅ Hex package

Competitor pricing based on publicly available plans as of 2026. DocuSign Personal $25/5 envelopes, HelloSign Essentials $20/15 documents.

The intake problem, solved

Traditional e-signature tools send one document at a time. Your intake process has five. SignFlow sequences them into a single, uninterrupted experience.

The old way

✗ Email PDF to client, hope they open it
✗ Client prints, signs by hand, scans or photos it
✗ You chase them down before the appointment
✗ Paper filed in a cabinet (or just lost)
✗ Do it again for the next form

The SignFlow way

✓ Send one link — all forms in sequence
✓ Client signs on their phone in 3 minutes
✓ Signed PDF in your inbox instantly, automatically
✓ Uploaded to your cloud storage automatically
✓ Audit trail, timestamp, and IP captured forever

Built with healthcare compliance in mind

Other platforms charge extra for HIPAA features. We built them in from the start.

🔐

Zero-PHI architecture

In HIPAA mode, no client data ever reaches our servers. The signed PDF is assembled in the signer's browser and uploaded directly to your own cloud storage.

📋

Append-only audit log

Every login, signing event, and admin action is logged. Logs can never be edited or deleted — only appended.

🌐

No third-party analytics

No Google Analytics. No Facebook Pixel. No tracking scripts on signing pages. What happens in SignFlow stays in SignFlow.

📄

You're the data controller

Because no PHI ever reaches our servers in HIPAA mode, you are the sole data controller for all client information. Your data stays yours — always.

☁️

Storage you control

Connect your own Google Drive, OneDrive, Box, or S3-compatible storage. HIPAA mode requires your own cloud storage — documents go straight there and never pass through us.

🏠

Self-host option

SignFlow is available as a self-hostable Hex package. Run it on your own VPS with your own database, under your own domain.

Who uses SignFlow

Any practice that has clients sign forms before they can be served.

🧠

Therapy & Mental Health

Intake questionnaires, consent to treat, HIPAA authorization, telehealth agreements

💪

Fitness, Wellness & Coaching

Liability waivers, health history forms, coaching agreements, massage intake, program consent

⚖️

Professional Services

Engagement letters, advisory agreements, disclosures, conflict waivers — legal, financial, and accounting practices

🏠

Real Estate

Buyer/seller agreements, disclosure forms, lease agreements, commission disclosures

🔧

Trades & Service Businesses

Service agreements, liability waivers, job authorizations — contractors, repair shops, tow operators, and more

💻

Consultants & Freelancers

Contracts, SOWs, change orders, NDAs — anything a client needs to sign, start to finish

Ready to leave the paper behind?

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Secure signing fromfirst intake to final sendoff.